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► creating a group

A collaboration tool for sharing references and creating collaborative bibliographies.

In the Zotero application:

• click the icon on the left  New library then New Group;

• the zotero.org page opens: log in;
• enter the name of the group and choose a privacy level: Public, Open Membership; Public, Closed Membership; or Private Membership;
• a further page invites you to add optional information (discipline of the bibliography, an image, description, etc.);
• click Save Settings to finish creating the group;
• the group library appears in Zotero, below your personal library.

► access and administration rights

To invite someone to the group:

• click Manage Members > Members Settings > Send More Invitations;
• enter the group members, by either their email address or their username, separated by commas.

The Members Settings page shows the list of group members.

It is possible to assign roles to each group member: member, administrator, or owner. By default, the creator of the group is the owner and administrator.

None of the settings are definitive. However, we recommend assigning clear roles from the outset to avoid handling errors or loss of data.

► storage space

By default, the storage space allocated to the group on the Zotero servers uses the storage space of the person who created it.

Whenever possible, it’s best to create a specific email address and Zotero account for each project or group to avoid taking up your personal storage space.

► adding to a group library

Items are added in the same way as for a personal library. You just need to make sure that you are in the right place in Zotero (in the group library and not your personal library).

To add items that you already have in your personal library, simply drag and drop the file. It is automatically copied to the group library.

You can also add an attachment to an item in a group library, either by clicking Add Attachment (right click when you are on the item), or by dragging and dropping the item from your personal library with the attachment. But keep an eye on the storage space!