The time of production, processing, analysis. Where to store my data? How to share them?
Here are the most appropriate solutions.
|Storage solution||Advantages||Risks / Precautions||Recommandation|
Local storage (computer, laptop)
|Easy to manage and to prevent from unauthorised access||
Not sufficient if data are stored on only one device (=> backup is needed)
Laptops can be stolen Hard-drive encryption is mandatory
|Backup your computer|
|Useful to exchange data without transmitting them over the Internet||Easily lost, stolen and damaged||Use preferably for temporary storage|
Network shared drive on research center server / Network Attached Storage
High storage capacity
|Can not be accessed by external people||For long-term storage|
Google Drive - Cloud storage provided by Sciences Po
Can be accessed by external people (if they have a Google email address)
Storage in E.U. not guaranteed => conflict with GPDR
Not suitable for all research projects
Control access when sharing
|Encrypt personal data before uploading them to the cloud (compliance to GPDR)|
|Other cloud storage managed by a university or CNRS||Secure in case of E.U. storage||Size may be limited||May be secure and appropriate|
|Cloud storage without any agreement (e.g. Dropbox)||
Not depending on an email provider
|Free services by commercial providers may claim rights to use content you manage and share them for their own purposes||
Not recommended for sensitive data
Google Drive, what are we talking about? Your Google Sciences Po account is not your private Google account.
As part of the Google Apps for Education business agreement, you benefit from special terms and conditions of use.
For secure data storage in the cloud, choose Google DRIVE Sciences Po over any other private solution (Private Google Drive, Drop Box, Orange Box, Facebook, etc.).
More information: Google Apps [accès réservé].
Members of the academic community you can benefit from secure services from other institutions.
Are you involved in a research program? Huma-Num offers a service package that includes the storage of your data. For more information, visit the dedicated page.
As member of the academic community, you can use the My CoRe services, a cloud for "individual storage and backup, nomadism and secure sharing". Store up to 100MB, synchronize your computers, share your files. Several types of accounts are available: individual, services (for collective, projects), guests.
To find out more, visit the dedicated page.
To send files, use Renater's FileSender solution. Main features :
IT security is also about good practices: strong password choices, an up-to-date operating system and software, encrypted spaces and data.
Researchers, your data is valuable, apply the practices implemented by Sciences Po.
Find out more here: Online Tools / Best practice.
Do you use or share confidential or personal data?
This tool allows you to encrypt a document and meets the need for secure transfer to third parties. How to do it?
Follow the procedure [restricted acces].
For any question, ask firstname.lastname@example.org
To encrypt your data you must use passwords that should not be forgotten years later. Use this procedure with caution.
Credits: This guide is written by the Library Research Data team in collaboration with the Sciences Po research centers, the Office for Research (DS) and the Office of Information Systems (DSI). For more information, please contact the Data team: email@example.com. Translation : Anita Beldiman-Moore, Sophie Forcadell from the Library.
Legal notices: https://www.sciencespo.fr/bibliotheque/en/legal-notices.html